Selectboard Minutes
Regular Meeting of June 12, 2017
South Hero Town Hall, Monday 7:00 PM
Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Anne Zolotas, George Rice, David Carter
Board Members Not Present: none
Others Present: Sharon Roy, Town Clerk and Martha Taylor-Varney, Admin. Assistant. Also see sign in sheet.
1. Called to Order:
-The meeting was called to order by Chairman Shaw at 7:00 pm.
2. Adjustment to Agenda:
Add:
-Executive Session as 1st item in New Business to discuss legal/personnel matters.
3. Minutes:
– David Carter made a motion to accept the minutes of the meeting of May 22, 2017 as written. The motion was seconded, all in attendance so voted and the motion carried.
4. Public input:
A. Sandra O’Flaherty of the Champlain Islands Parent Child Center (CIPCC) was present to discuss that a fundraising 5k run will be held on September 17, 2017 at 8:30 pm. The race will run from the CIPCC on South Street to West Shore Rd. and will turn around at Hall Rd. No roads will be closed and signage will be used alerting drivers before the race.
5. New Business:
A. Anne Zolotas made a motion to go into executive session at 7:05 pm. The motion was seconded, all in attendance so voted and the motion carried. Executive session ended at 7:18 pm. Upon exiting executive session, David Carter made a motion to appoint Sandy Gregg, George “Terry” Delano and David Roy to 3 year terms to the Planning Commission. The motion was seconded, all in attendance so voted and the motion carried.
Martha will send letters of acceptance and thanks to those who applied.
B. Front Porch Forum (FPF) sent an email to all subscribers asking for donations to cover expenses. It was suggested that perhaps the Town make a small donation to FPF since it is used for Town postings. A motion was made, but not seconded, so no action will be taken.
C. David Carter made a motion to purchase a conference phone from the State surplus for $100.00. The motion was seconded, Jonathan Shaw voted no, the others in attendance so voted and the motion carried.
6. Administrative Assistant Report:
A. A written report was submitted. A hard copy with discussion points can be seen in Town Hall filed with these minutes or on www.southherovt.org.
7. Old and Ongoing Business:
A. South Street reconstruction project from Landon to Martin Roads updates:
-The speed of the contractor’s dump trucks was discussed. Anecdotally, some trucks may have been observed exceeding the speed limit on local roads. Jonathan will ask the project engineer to remind the contractor of the speed limits. Also, it has been dusty and chloride was put down.
B. The Fire and Rescue emergency services building was discussed:
– A draft agreement between the Town and the users of the building was written and reviewed. The draft is filed with these minutes or on www.southherovt.org.
-David Carter made a motion to set up a committee to assess the disposition of the existing fire and rescue buildings. A timeline and possible members of this committee will be discussed at the July 10 Selectboard meeting. The motion was seconded, all in attendance so voted and the motion carried.
C. A Request for Proposal (RFP) for an audit accounting firm for FY 2016/2017 was drafted with the help of the VLCT template. George will send it out and it will be on the Town website.
8. Other Business:
A. Skip Brown made a motion to sign orders 17-25 and 17-26A and pay the bills associated with this order. The motion was seconded, all in attendance so voted and the motion carried.
B. David Carter made a motion approve the amended Personnel Policy and Rules. The motion was seconded, all in attendance so voted and the motion carried.
9. Announcements and Communications:
A. The bond for the Emergency Services building has been submitted and funds may be available as soon as August 3.
B. Pete Rousseau of the road Crew submitted a letter of resignation effective June 29. An ad has been place for a replacement.
C. AIR Development has submitted an Act 250 application to build out its permit for 60 more sites at Apple Island Resort.
D. A dry hydrant was installed at the fishing access at the Route 2 end of Featherbed Lane.
E. Sandy Gregg attended a “Grand Isle County Park and Ride Scoping Study” sponsored by NRPC and VTrans. 4 possible sites in South Hero were included. A presentation of this study can be seen on the Town website.
10. Adjournment:
-David Carter made a motion to adjourn 8:40 pm. The motion was seconded, all in attendance so voted and the motion carried.
Respectfully submitted, Approved by,
_______________________________ ________________________________
Graham Brown Jonathan Shaw, Chair
************************************************************************************
TOWN OF SOUTH HERO Administrative Officer’s Report to Selectboard June 12, 2017
Discussion Items:
- Have received 4 letters of interest so far for Planning Commission.
- Fifth Monday in July – DRB and Planning Commission to meet with Selectboard. NRPC would like to attend to explain to the Board the proposed updates to the Development Regulations. Public Hearings with both the Planning Commission and the Selectboard will be scheduled in the weeks to follow. The Planning Commission is hopeful that these meetings will be well attended.
- Request permission to purchase clear polypropylene bags for permit placards to protect against rain. Quantity 1000 — $104 (smallest number available).
- Placed ads for the Road Crew position in the Messenger (Saturday ad and one ad in the Milton Independent, the Essex Reporter, and the Colchester Sun (same publisher for all); the Islander; Craig’s List ($15 charge – request reimbursement); and the VLCT on-line classifieds.
- I will be attending the Spring Zoning and Planning Forum on Wednesday, June 14, at Lake Morey.
Planning Commission: Continuing to meet with NRPC for Development Regulations updates. Special meeting on June 13, 2017 and regular meeting to complete the draft review on June 21.
Development Review Board: 2 scheduled hearings on June 14; 2 on June 28; and 1 on July 12.