Selectboard Minutes
Regular Meeting of February 24, 2020
South Hero Town Hall, Monday 6:00 PM
Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Anne Zolotas, Sharon Roy
Board Members Not Present: David Carter
Others Present: Janet Yates, Town Clerk/Treasurer and Martha Taylor Varney, ZA & SB Assistant. Also, see sign in sheet.
1. Called to Order:
-The meeting was called by Chairman Shaw at 6:00 pm
2. Adjustment to Agenda:
– add to New Business, Expenditures and Bank Reconciliation Policy for Orders review
3. Minutes:
-Sharon Roy made a motion to approve the minutes of February 10, 2020. The motion was seconded, all in attendance so voted and the motion carried.
4. Public input:
A. none
5. New Business:
A. Bonny Rocheleau and members of Granny’s Attic asked that the articles relating to the Old White Meeting House be explained.
-For Article 6, the money requested is for a 10% match. If the money is approved, the grant will be applied for. If the grant is awarded, it will hopefully cover the following: Architectural Concept, historic preservation, archeological review, environmental review, site planning, water and waste-water plan, beneficiary of the space, legal costs, and cost for grant administration.
-For Article 8: The money will be to begin to make necessary structural repairs to the foundation and the sagging beams where the fire station doors were installed.
B. Attorney Matthew Little was present to discuss the pending delinquent tax sales. As of now, there are 5 properties with delinquent taxes and scheduled for a tax sale on April 9, 2020.
-Sharon Roy made a motion to have the delinquent tax collector, Everett Dubuque, collect fees of up to 15% from the taxpayer or the winning bidder. The motion was seconded, all in attendance so voted and the motion carried.
-Anne Zolotas made a motion to appoint Jonathan Shaw as the Town agent to represent the Town at the tax sale on April 9, 2020. The motion was seconded, all in attendance so voted and the motion carried.
-Anne Zolotas made a motion to go into executive session at 6:14 pm. The motion was seconded, all in attendance so voted and the motion carried. Executive session ended at 6:25 pm.
-Upon exiting executive session, Sharon Roy made a motion that the delinquent taxpayer will pay the taxes, penalties and any fees due to the Town, and that the Town will reimburse the legal fees to the attorney. The motion was seconded, all in attendance so voted and the motion carried.
C. Note that the next Selectboard meeting will be at 6:00 and that time of future Selectboard meetings will be discussed at the reorganizational meeting on March 9.
D. The informational Town meeting to be held on February 29 was discussed. The local Cub Scouts will be in providing refreshments for purchase. Note that the school board will go first at 9:00 am.
E. Anne Zolotas made a motion to approve and sign the Expenditures and Bank Reconciliation Policy for Orders document. The motion was seconded, all in attendance so voted and the motion carried.
6. Administrative Assistant Report:
A. See the report on www.southherovt.org or filed with these minutes.
B. Martha will be out of the office April 1-8.
7. Old and Ongoing Business:
A. A possible paid employee for South Hero Rescue (SHR) was discussed. A job description and who will be the immediate supervision is being drafted.
B. No further information on the hacked funds at this point.
8. Announcements and Communications:
A. Vermont Electric Coop’s sub-contracted tree trimmers are beginning to clear about 54 miles of brush and trees in the power line ROW in South Hero.
9. Other Business:
A. Anne Zolotas made a motion to sign orders 20-17 and to pay the bills associated with the orders. The motion was seconded, all in attendance so voted and the motion carried.
B. Liquor License renewals:
-Anne Zolotas made a motion to approve and sign the beer and wind liquor license renewal for Simons Island Beverage. The motion was seconded, all in attendance so voted and the motion carried.
– Anne Zolotas made a motion to approve and sign the beer and wind liquor license renewal for Keeler Bay Variety. The motion was seconded, all in attendance so voted and the motion carried.
– Anne Zolotas made a motion to approve and sign the beer and wine liquor license renewal for Apple Island General Store. The motion was seconded, all in attendance so voted and the motion carried.
– Anne Zolotas made a motion to approve and sign the beer and wine liquor license renewal for Apple Island Golf Shop. The motion was seconded, all in attendance so voted and the motion carried.
C. Sharon Roy made a motion to pay the substitute drivers who drove plow trucks during the last storm $20.00/hour. The motion was seconded, all in attendance so voted and the motion carried.
D. Thanks to Sharon Roy for her time on the Selectboard and service to the Town!
10. Adjournment:
-Sharon Roy made a motion to adjourn 6:55 pm. The motion was seconded, all in attendance so voted and the motion carried.
Respectfully submitted, Approved by,
_______________________________ ________________________________
Graham Brown Jonathan Shaw, Chairman
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Administrative Officer’s Report to Selectboard February 24, 2020
Discussion Items:
1. The registration of the Town’s DUNS number with SAM.gov is complete. I’m waiting now for the CAGE Code to be issued.
2. I received an email from Patrick Scheld of VT Community Development asking for the written and adopted Town policies and procedures for Financial Management as part of the conditions for being awarded the planning grant in November for the proposed Sr. Housing.
3. Joel Behrsing of vhb (well testing) contacted me with the approved work plan for additional investigation at the landfill. He sent a map showing possible monitoring well locations and associated property owner, a cover letter template and vhb’s generic Access agreement. With the SB’s permission, I will send send the access agreement and cover letter to each landowner, along with a copy of the map.
4. There will be a meeting on March 30th at 6PM at the Sheriff’s Dept. office in Grand Isle to discuss this summer’s planned bike ride organized by Wrenagade Sports. Representatives from Grand Isle and S. Hero have been invited.
5. The Spring Planning and Zoning Forum will be held this year on May 29th in Ludlow.
-Planning Commission:
The Planning Commission will make a short presentation at the Town Meeting info meeting at Folsom School on Feb. 29 on the proposed amended Development Regulations. Some changes have been made in response to comments from the Jan. 6th SB public hearing at the Library. There will be an opportunity to ask some questions, but the public is encouraged to attend the public hearing on March 9th. Will you want a PowerPoint for the 2/29 meeting?
The Selectboard public hearing for the amended Regulations will be an agenda item on the March 9th meeting.
The Planning Commission agreed at their 2/19 meeting to keep the 6PM meeting time rather than changing back to 7PM. Martha will amend the PC’s Rules of Procedure to show the new time and will have it ready for the Commission’s signature at their next meeting.
The Commission will not meet on March 4th. The next scheduled meeting will be March 18.
-Development Review Board: The Board has had no meetings in February. The March 11 meeting will have 2 hearings. The Selectboard will need to formally appoint Bill Rowe as a full-time member of the DRB at their March 9th meeting, to replace outgoing member Ross Brown.
– Recent decisions can be found posted on the Board outside the ZA’s office.
Respectfully submitted,
Martha Taylor Varney, ZA and Selectboard Assistant