Reorganizational + Regular Selectboard Meeting
Minutes of Meeting of March 12, 2018
South Hero Town Hall, Monday 7:00 PM
Board Present (after swearing in): Jonathan Shaw, Graham “Skip” Brown (also Board secretary), Anne Zolotas,
David Carter, Sharon Roy
Board Not present: none
Others Present: Janet Yates, Town Clerk and Martha Taylor-Varney, Administrative Assistant. Also, see sign in sheet.
1. Called to Order: The meeting was called to order by Janet Yates at 7:00 PM.
2. Board Reorganization and appointments:
A. The meeting was opened by Janet Yates for reorganization. Janet introduced the new board. Jonathan Shaw and Sharon Roy were sworn in previously.
B. Janet Yates asked for nominations for the Chairperson of the Selectboard. Anne Zolotas made a motion to appoint Jonathan Shaw as Chairman of the Selectboard. The motion was seconded, Jonathan Shaw abstained, the others so voted and the motion carried. The, meeting was turned over to Jonathan Shaw.
C. David Carter made a motion to appoint Graham “Skip” Brown as clerk to the Selectboard. The motion was seconded, Skip Brown abstained, the others so voted and the motion carried
D. Anne Zolotas made a motion that The Islander would be the paper of record for legal notices. In addition, agendas and other posting locations will be the Library at the Folsom Educational and Community Center, the Post office, and Town Hall. The motion was seconded, all in attendance so voted and the motion carried. The meeting time and place will remain the same: i.e. at 7:00 pm on the 2nd and 4th Monday of the month at Town Hall. When there is a 5th Monday of the month, the Board may decide to have joint meeting with the Planning Commission and Development Review Board.
E. Appointments:
-Skip Brown made a motion to appoint Anne Zolotas as Tree Warden. The motion was seconded, all in attendance so voted and the motion carried.
-Anne Zolotas made a motion to appoint John Roy as Road Commissioner. The motion was seconded, all in attendance so voted and the motion carried.
-The animal control officer will be discussed at a future meeting.
– Anne Zolotas made a motion to appoint David Carter as Emergency Management Director upon completion of the required courses and State approval. Until then, Jonathan will remain in the position. The motion was seconded, David abstained, the others in attendance so voted and the motion carried.
2. Minutes:
-David Carter made a motion to accept the minutes of the regular meeting of February 26, 2018 as written. The motion was seconded, the others in attendance so voted and the motion carried.
3. Public input:
A. none
4. New Business:
A. Janet Yates gave an update as the new Town Clerk/Treasurer. A new computer and 3 modules of NEMRC software has been installed. There will be training for software and it should be in operation for the new fiscal year. Janet has hired Sandra O’Flaherty and Kim Julow as co-assistant Town Clerk/Treasurers. They will each work on alternate days in the office. The office hours will remain the same as before: Monday-Wednesday 8:30-4:30 PM and from 8:30-5:00 on Thursdays. The office will be closed to the public on Fridays. Anne Zolotas made a motion to pay each assistant $16.00/hour. The motion was seconded, all in attendance so voted and the motion carried.
-David Carter made a motion to set the rate of pay for the Town Clerk/Treasurer at $1923.08 biweekly pay period.
The motion was seconded, all in attendance so voted and the motion carried.
-The Selectboard is supposed prepare the orders and reconcile the checking account(s). Anne Zolotas made a motion to pay Sharon Roy $16.00/hour to prepare the orders bi-weekly and to reconcile the checking account(s) monthly. The motion was seconded, all in attendance so voted and the motion carried.
B. David Carter made a motion to adopt and sign the Selectboard Rules of Procedure for March 2018-March 2019. The motion was seconded, all in attendance so voted and the motion carried.
C. Sharon Roy made a motion to remove section XX, regarding elected officials since they are covered by State Statute from the Personnel Policies and Rules. The motion was seconded, David Carter voted no, the others in attendance voted yes and the motion carried.
D. David Carter made a motion to allow the Road Commissioner to sign road permits and postings. The motion was seconded, all in attendance so voted and the motion carried.
E. Jonathan passed out a model Financial Policies Handbook prepared by VLCT for review at a future meeting.
5. Administrative Assistant Report:
A. Martha presented a written report. See the written report available in Town Hall or on the Town website for all of discussion points.
6. Old and Ongoing Business:
A. Anne Zolotas made a motion to allow Jonathan Shaw to continue to be liaison between the Town and the attorneys for the Evslin and Zlotoff/AIR Development tax appeals and purchase and sales agreement for the new Emergency Services building. The motion was seconded, all in attendance so voted and the motion carried. Skip will notify the attorneys.
B. Regarding the new Emergency Services Building, it is mostly weather tight and the plumbing and electrical trades are working now. The condo agreement is being worked on.
7. Other Business:
A. David Carter made a motion to sign orders #18-18. The motion was seconded, all in attendance so voted and the motion carried.
B. Anne Zolotas made a motion to approve liquor license renewals for Island Beverage and Redemption Catering. The motion was seconded, all in attendance so voted and the motion carried.
C. David Carter made a motion to approve liquor license renewals for McKees Island Pub & Pizza. The motion was seconded, all in attendance so voted and the motion carried.
8. Adjournment:
-David Carter made a motion to adjourn at 8:20 pm. The motion was seconded, all in attendance so voted and the motion carried.
Respectfully submitted, Approved by,
_______________________________ ________________________________
Graham Brown Jonathan Shaw, Chair