Selectboard

Reorganizational + Regular Selectboard Meeting
Minutes of Meeting of March 13, 2017
South Hero Town Hall, Monday 7:00 PM

Board Present (after swearing in): Jonathan Shaw, Graham “Skip” Brown (also Board secretary), Anne Zolotas,
David Carter
Board Not present: George Rice

Others Present: Sharon Roy, Town Clerk and Martha Taylor-Varney, Administrative Assistant. Also, see sign in sheet.

1. Called to Order: The meeting was called to order by Sharon Roy at 7:00 PM.

2. Board Reorganization and appointments:
A. The meeting was opened by Sharon Roy for reorganization. Anne Zolotas and David Carter were sworn in as Selectboard members by Town Clerk, Sharon Roy.
B. Sharon Roy asked for nominations for the Chairperson of the Selectboard. David Carter made a motion to appoint Jonathan Shaw as Chairman of the Selectboard. The motion was seconded, Jonathan Shaw abstained, the others so voted and the motion carried. Sharon cast 1 vote for Jonathan Shaw to be Chairman, then the meeting was turned over to Jonathan Shaw.
C. David Carter made a motion to appoint Graham “Skip” Brown as clerk to the Selectboard. The motion was seconded, Skip Brown abstained, the others so voted and the motion carried.
D. Appointments:
-Skip Brown made a motion to appoint Anne Zolotas as Tree Warden. The motion was seconded, all in attendance so voted and the motion carried.
-Anne Zolotas made a motion to appoint John Roy as Road Commissioner. The motion was seconded, all in attendance so voted and the motion carried.
-Anne Zolotas made a motion to appoint Everett Dubuque as Animal Control Officer. The motion was seconded, all in attendance so voted and the motion carried.
-Anne Zolotas made a motion to appoint Jonathan Shaw as Emergency Management Director. The motion was seconded, Jonathan abstained, the others in attendance so voted and the motion carried.
E. David Carter made a motion that The Islander would be the paper of record for legal notices and that agendas and other posting locations will be the Folsom Educational and Community Center, the Post office, Robinson Hardware, and Town Hall. The motion was seconded, all in attendance so voted and the motion carried. The meeting time and place will remain the same: i.e. at 7:00 pm on the 2nd and 4th Monday of the month at Town Hall. When there is a 5th Monday of the month, the Board may decide to have joint meeting with the Planning Commission and Development Review Board.

2. Minutes:
-Anne Zolotas made a motion to accept the minutes of the regular meeting of February 27, 2017 as written. The motion was seconded, David Carter abstained, the others in attendance so voted and the motion carried.

3. Public input:
A. Jennifer Lestage of the Parent Child Center (PCC) was present to discuss a 5K fundraiser on June 24, 2017 at 9:00 am. She asks to close South Street from the PCC to West Shore Rd. at the start of the race for approximately 15 minutes. This item will be on the next agenda for further discussion.

4. New Business:
A. Jay Buermann of the VFW Post #10854 was present to discuss the possibility of holding a coin drop on May 27, 2017, on Route 2 in front of Town Hall. VTrans has jurisdiction, specific permitting requirements, and give approvals for coin drops. The VFW will follow those guidelines. David Carter made a motion to support the idea of the coin drop. The motion was seconded, all in attendance so voted and the motion carried.
B. Jonathan Shaw passed out notebooks to Board members with guidelines and templates for:
-Conflict of interest policy
-Selectboard rules of procedure
-Public records inspection, copying, transmission policy
-Personnel policy and rules
-Open meeting law
The Board is asked to review the template for the Selectboard rules of Procedure for the next meeting.
C. Skip Brown made a motion to allow the Road Commissioner to sign road permits. The motion was seconded, all in attendance so voted and the motion carried.

5. Administrative Assistant Report:
A. Martha presented a written report. See the written report available in Town Hall or on the Town website for all of discussion points.

6. Old and Ongoing Business:
A. South Street reconstruction project from Landon to Martin Roads: Jonathan is having a meeting with the State and the contractor on March 27.
B. Anne Zolotas made a motion to have Jonathan sign a letter of support to the Tracy Woods Conservation Project by the South Hero Land Trust. The motion was seconded, all in attendance so voted and the motion carried.

7. Other Business:
A. Anne Zolotas made a motion to sign orders #17-19. The motion was seconded, all in attendance so voted and the motion carried.
B. Anne Zolotas made a motion to approve liquor license renewals for Blue Paddle Bistro and Cook Sisters Café and Catering. The motion was seconded, all in attendance so voted and the motion carried.
C. David Carter made a motion to appoint Joe Farnham as South Hero representative to NRPC for a 1 year term. The motion was seconded, all in attendance so voted and the motion carried. Martha will send him a letter of confirmation and thanks.
D. Note that Fire District #4 will hold a bond vote for improvements to their system, in Town Hall, on April 11, 2017 from 7:00 am to 7:00 pm.

8. Adjournment:
-Anne Zolotas made a motion to adjourn at 7:55 pm. The motion was seconded, all in attendance so voted and the motion carried.

Respectfully submitted,                                        Approved by,

_______________________________ ________________________________
Graham Brown                                                       Jonathan Shaw, Chair

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Administrative Officer’s Report to Selectboard March 13, 2017

Discussion Items:
1. Submitted an ad for a new member to represent South Hero on the NRPC Board which appeared in the March 7, 2017 issue of the Islander. Also post the ad in the Town Office, Post Office, and Library.
2. Intend to attend the Northern Border Regional Commission (a Federal/State partnership for economic and infrastructure development in the northern counties of Maine, New Hampshire, Vermont, and New York) information session on Thursday, March 16, from 9-11:30 at the Swanton Village Offices.
3. Plan to attend a Zoning Administrator’s Roundtable on St. Albans on April 5, 2 017. The meeting is being hosted by NRPC.
4. Received acknowledgement from US Army Corps of Engineers that they had received the letter from the South Hero SB in regards to concerns about the proposed expansion of the marina at Keeler Bay Campground and Marina.
5. Have letter appointing Bob Buermann to another 1-year term as South Hero rep to NRPC for SB Chair to sign.

Planning Commission: Continuing to meet with NRPC for Development Regulations updates. Status of scheduled meeting this Wednesday 3/15 is up in the air due to weather forecasts.

Development Review Board: Deliberative scheduled for March 22, 2017.

Selectboard Minutes
Regular Meeting of February 27, 2017
South Hero Town Hall, Monday 7:00 PM

Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Anne Zolotas, Carol Tremble,
George Rice
Board Members Not Present: none
Others Present: Sharon Roy, Town Clerk. Martha Taylor-Varney, Administrative Assistant. Also see sign in sheet.

1. Called to Order:
-The meeting was called to order by Chairman Shaw at 7:00 pm.

2. Adjustment to Agenda:
-none

3. Minutes:
– Anne Zolotas made a motion to accept the minutes of the meeting of February 13, 2017 as written. The motion was seconded, all in attendance so voted and the motion carried.

4. Administrative Assistant Report:
A. A written report was submitted. A hard copy with discussion points can be seen in Town Hall filed with these minutes or on www.southherovt.org.
B. The consensus of the Board is to have Martha go to an informational grant program meeting in Swanton on March 16, 2017.

5. New Business:
A. Emily Alger of South Hero Land Trust (SHLT) was present to discuss the Tracy Woods Conservation Project. The development rights will be purchased and there will be permanent trail easements through the managed woodlands. There will be no negative tax implication to the Town as the property is already in current use and will remain as such. The Recreation Commission is in favor of the project. She has asked for a letter of support from the Selectboard. Chairman Shaw asked that a draft letter be submitted for the next Board meeting.

6. Old and Ongoing Business:
A. South Street reconstruction project from Landon to Martin Roads updates: The State is still vetting the bids, and the process is moving forward. This project will begin in April or May of this year.

7. Other Business:
A. Carol Tremble made a motion to sign orders 17-18 and pay the bills associated with this order. The motion was seconded, all in attendance so voted and the motion carried.
B. The Town meeting informational session is Saturday March 4th and the voting by Australian ballot is on Tuesday March 7th. There was a misprint in the Town Report with a transposition of the dates and a correction will be posted to FPF.
C. Angolano & Co. will not be doing future audits, so he will not honor his contract with the Town. An RFP will be posted to find a new audit company.

8. Public input:
A. David Hobbs, Chair of the Recreation Commission (RC), was present to discuss the fact the RC has 7 members and wishes to have a youth member. Carol Tremble made a motion to allow the RC authority to appoint a youth member without confirmation by the Selectboard. The motion was seconded, all in attendance so voted and the motion carried. Said youth member will be an advisory member with no set term and will not have voting rights on the RC.

9. Adjournment:
-George Rice made a motion to adjourn 8:00 pm. The motion was seconded all in attendance so voted and the motion carried.

Respectfully submitted,                                         Approved by,

_______________________________ ________________________________
Graham Brown                                                       Jonathan Shaw, Chair

___________________________________________________________________________

Administrative Officer’s Report to Selectboard Feb 27, 2017

Discussion Items:
1. Park and Ride: The Planning Commission has decided to use the balance of the grant money for landscaping the facility. Sandy Gregg has put together a proposal for SB approval.
1. South Hero DRB Alternate – Liza Kilcoyne appointed as a DRB Alternate. Took part in March 22 DRB hearing.
2. Submitting an ad for a new member to represent South Hero on the NRPC Board. Will appear in the March 7, 2017 issue of the Islander. Will also post the ad in the Town Office, Post Office, and Library.
3. Bob Buermann asked to be reappointed to the NRPC Board, to be effective April 1.
4. Brian Costello of Local Motion would like to meet with the SB and the contractor on the South St. project to discuss bicycle routes during the construction and to try to alleviate issues involving bikes during that’s time.
5. Email from NRPC regarding grants through the Northern Border Regional Commission, a Federal/State partnership for economic and infrastructure development in the northern counties of Maine, New Hampshire, Vermont, and New York. Available grants include the following purposes – transportation, telecommunication, or basic public infrastructure, in addition to others. Information session on Thursday, March 16, from 9-11:30 at the Swanton Village Offices (among other locations). Applications available March 1, 2017; Letters of Intent due April 30; and final applications due June 2nd.

Planning Commission: Continuing to meet with NRPC for Development Regulations updates. Feb. 15 meeting cancelled due to weather and has been scheduled to March 1st.

Development Review Board: First hearing was February 22, 2017 and will continue on March 8. Anticipate the schedule for hearings will become very active soon.