South Hero, Vermont

Zoning Administrator

September 27, 2022 Old Meeting House Minutes

by

Town of South Hero

Meeting House – Preserve & Revitalize Project

 

Date:   TUESDAY, SEPT 13, 2022

Time:  3:30 PM In person at Town Office or via ZOOM  –  Join Zoom Meeting

 

https://us02web.zoom.us/j/83188908974?pwd=QXRzSlFiVFpQK3dseERna2tlUzZDQT09

 

Attendees:David Carter-Chair, Michael Carroll, Pamela Surprenant, Beth Curtis, Mary Harwood,              Robin Way, Emily Kloft-NRPC, Sandy Gregg

Absent: Sarah Kjelleren, Linda Seavey

Note: Town computer could not connect to Zoom link. Apologies to anyone trying to Zoom in.

 

  1. Called to order at 3:35 by David C.

 

  1. Funds & Financials Reports:
    • Town Funds = $155,801.58
    • South Hero Foundation = $4,881
    • Bruhn Grant to come $100,000

 

Grant(s) Updates –

  • Emily K.-NRPC reported: she communicated with Rebecca at A&S and A&S can have construction docs by Jan 1,2023.
  • In the meantime Emily got requisition information from Kim Julow to submit for the first round of VCDP grant funds.
  • Reminder: Bruhn Grant requires that before going out to bid for construction the construction docs need to go to Lisa Ryan for NPS approval. How long will NPS approval take? Lisa Ryan may be able to suggest a wait time.
  • Bruhn Grant Progress Report due by end of this week. Mary H. reported she communicated with Lisa Ryan and this report is due by Friday Sept 16. Mary H. expressed frustration trying to complete a time-line question. Mary H. will submit what she has by Friday Sept 16.
  • Emily K. stated a bid process can be done in as little as 6 weeks.
  • With so many variables and Bruhn grant construction docs approval timeframe up in the air is a 2023 construction season even reasonable?
  • Emily K. will communicate with A&S to proceed with creating construction docs. The cost of ~$33,000 will be covered by either an amendment to the VCDP grant (Emily K to apply on behalf of South Hero) or by Meeting House funds from the Town.
  • Beth C. requested that if construction is to start in 2023 it is best for the Granny’s Attic operation that it not start until Early Oct 2023. All depends on grant approvals and contractors falling into place. The project could be delayed until build season 2024.
  • Mary H. reported she has identified a Northern Borders grant round (they funded water expansion at BayView Crossing) and a VHCB grant opportunity as well. She will stay on top of these and report back at the next meeting.
  • To summarize Emily K tasks: 1. She will work with Martha Taylor-Varney, Kim Julow and Ross Brown to submit paid invoice information to the VCDP grant for 1st round requisition of funds; 2. She will finalize the grant amendment application with VCDP; 3. She will communicate with A&S to start work on the construction docs; 4. She will begin an update to the A&S contract with the Town of South Hero to include the construction docs.

 

  1. Old Business
  • David C. announced the meetings with individual potential donors are being scheduled with the first one to be held this Thursday 9/15.
  • Sandy G. will get Donor Packets distributed
  • Fall Donor mailing through the South Hero Foundation is due to hit the mail by the end of Sept.
  • The “FPF Rumor” issue: after brief discussion the piece composed and presented by Michael C. will be posted in FPF in response. Thank you, Michael, nicely done.
  • MOU Update: David C. reported that the document is being worked on and the language is very important. The language needs to be respectful of the Grannies operation while at the same time allowing for flexibility due to contingencies that the construction phase will present. The Grannies need to be thinking about alternate location(s) during the construction phase. It was suggested that the Grannies post on FPF requesting suggestions from the community for interim places that they could use for storage and/or retail operation.

 

  1. New Business:
  • Invoice from Harwood Consulting was presented and gone through. Total due is $1,192.50 and covers work done on: review of construction docs, update email, meeting prep, meetings and meeting follow-up, email to donors, LGL work and Donor Packet Update piece, Fall mailing prep, and time spent setting up Tech Soup (QuickBooks purchase). Motion by Michael C. to approve the invoice and seconded by Pamela S. The vote was unanimous. David C. will give the approved invoice to Kim J. Treasurer.
  • Sat Sept 17, 11 AM-1 PM there is an Anniversary Celebration at Keeler Bay Variety and they have selected the Meeting House Project as their fund-raiser for this year! David C. Sandy G., Mary H. and possibly Pamela S. and Linda S. will be on hand to chat with folks about the project.

 

  1. Public Comment – none

 

  1. Next Meeting – Tuesday, Sept 27 at 3:30 PM at the Town Office.

 

  1. Adjourned at 4:25

 

Respectfully submitted by,

Sandy Gregg, Scribe

 

 

 

September 13, 2022 Old Meeting House Minutes

by

Town of South Hero

Meeting House – Preserve & Revitalize Project

 

Date:   TUESDAY, SEPT 13, 2022

Time:  3:30 PM In person at Town Office or via ZOOM  –  Join Zoom Meeting

 

https://us02web.zoom.us/j/83188908974?pwd=QXRzSlFiVFpQK3dseERna2tlUzZDQT09

 

Attendees:David Carter-Chair, Michael Carroll, Pamela Surprenant, Beth Curtis, Mary Harwood,              Robin Way, Emily Kloft-NRPC, Sandy Gregg

Absent: Sarah Kjelleren, Linda Seavey

Note: Town computer could not connect to Zoom link. Apologies to anyone trying to Zoom in.

 

  1. Called to order at 3:35 by David C.

 

  1. Funds & Financials Reports:
    • Town Funds = $155,801.58
    • South Hero Foundation = $4,881
    • Bruhn Grant to come $100,000

 

Grant(s) Updates –

  • Emily K.-NRPC reported: she communicated with Rebecca at A&S and A&S can have construction docs by Jan 1,2023.
  • In the meantime Emily got requisition information from Kim Julow to submit for the first round of VCDP grant funds.
  • Reminder: Bruhn Grant requires that before going out to bid for construction the construction docs need to go to Lisa Ryan for NPS approval. How long will NPS approval take? Lisa Ryan may be able to suggest a wait time.
  • Bruhn Grant Progress Report due by end of this week. Mary H. reported she communicated with Lisa Ryan and this report is due by Friday Sept 16. Mary H. expressed frustration trying to complete a time-line question. Mary H. will submit what she has by Friday Sept 16.
  • Emily K. stated a bid process can be done in as little as 6 weeks.
  • With so many variables and Bruhn grant construction docs approval timeframe up in the air is a 2023 construction season even reasonable?
  • Emily K. will communicate with A&S to proceed with creating construction docs. The cost of ~$33,000 will be covered by either an amendment to the VCDP grant (Emily K to apply on behalf of South Hero) or by Meeting House funds from the Town.
  • Beth C. requested that if construction is to start in 2023 it is best for the Granny’s Attic operation that it not start until Early Oct 2023. All depends on grant approvals and contractors falling into place. The project could be delayed until build season 2024.
  • Mary H. reported she has identified a Northern Borders grant round (they funded water expansion at BayView Crossing) and a VHCB grant opportunity as well. She will stay on top of these and report back at the next meeting.
  • To summarize Emily K tasks: 1. She will work with Martha Taylor-Varney, Kim Julow and Ross Brown to submit paid invoice information to the VCDP grant for 1st round requisition of funds; 2. She will finalize the grant amendment application with VCDP; 3. She will communicate with A&S to start work on the construction docs; 4. She will begin an update to the A&S contract with the Town of South Hero to include the construction docs.

 

  1. Old Business
  • David C. announced the meetings with individual potential donors are being scheduled with the first one to be held this Thursday 9/15.
  • Sandy G. will get Donor Packets distributed
  • Fall Donor mailing through the South Hero Foundation is due to hit the mail by the end of Sept.
  • The “FPF Rumor” issue: after brief discussion the piece composed and presented by Michael C. will be posted in FPF in response. Thank you, Michael, nicely done.
  • MOU Update: David C. reported that the document is being worked on and the language is very important. The language needs to be respectful of the Grannies operation while at the same time allowing for flexibility due to contingencies that the construction phase will present. The Grannies need to be thinking about alternate location(s) during the construction phase. It was suggested that the Grannies post on FPF requesting suggestions from the community for interim places that they could use for storage and/or retail operation.

 

  1. New Business:
  • Invoice from Harwood Consulting was presented and gone through. Total due is $1,192.50 and covers work done on: review of construction docs, update email, meeting prep, meetings and meeting follow-up, email to donors, LGL work and Donor Packet Update piece, Fall mailing prep, and time spent setting up Tech Soup (QuickBooks purchase). Motion by Michael C. to approve the invoice and seconded by Pamela S. The vote was unanimous. David C. will give the approved invoice to Kim J. Treasurer.
  • Sat Sept 17, 11 AM-1 PM there is an Anniversary Celebration at Keeler Bay Variety and they have selected the Meeting House Project as their fund-raiser for this year! David C. Sandy G., Mary H. and possibly Pamela S. and Linda S. will be on hand to chat with folks about the project.

 

  1. Public Comment – none

 

  1. Next Meeting – Tuesday, Sept 27 at 3:30 PM at the Town Office.

 

  1. Adjourned at 4:25

 

Respectfully submitted by,

Sandy Gregg, Scribe

 

 

 

Sept. 13, 2022 Old Meeting House Committee Agenda

by

Town of South Hero

Meeting House – Preserve & Revitalize Project

 

Date:   TUESDAY, Sept 13, 2022

Time:  3:30 PM In person at Town Office or via ZOOM  –  Join Zoom Meeting

 

https://us02web.zoom.us/j/83188908974?pwd=QXRzSlFiVFpQK3dseERna2tlUzZDQT09

 

Meeting ID: 831 8890 8974

Passcode: 876384

One tap mobile

+16465588656,,83188908974#

 

Dial by your location: 1 646 558 8656

Find your local number: https://us02web.zoom.us/u/k05H0L7nw

 

Meeting Agenda

 

  1. Introductions if necessary

 

  1. Funds & Financial Reports

 

  1. Grant(s) Updates – Mary H.
    • Mary, update on status of Bruhn Grant; status of National Historic Registry (Lisa Ryan)

 

  1. Old Business
  • Construction Documents Update – Emily & David
  • Next Steps – Emily

 

  1. New Business

 

  1. Public Comment

 

  1. Next Meeting – set date/time

 

  1. Adjourn

 

September 26, 2022 SB Minutes

by

Selectboard Minutes

Regular Meeting of Monday September 26, 2022 at 7:00 PM

At South Hero Town Hall and via Zoom

 

Board Members Present: David Carter/Chairman (via Zoom), Ross Brown/Vice Chairman, Chuck Hulse; Anne Zolotas (via Zoom).

Board Members Not Present: Skip Brown.

Others Present:  Martha Taylor-Varney, ZA; Peter Zamore (via Zoom); David Roy, Tim Maxham; Bob Monette (Green Mountain Marathon), Mary Harwood, Ron Phelps.

 

  1. Called to Order:

-The meeting was called to order by Chair David Carter at 7:00 pm

 

  1. Adjustment to Agenda:

            -none

 

  1. Minutes:

–Chuck Hulse moved to approve the minutes of September 12, 2022; Ross Brown second.  All in favor.

 

  1. Public input:
  2. none

 

  1. New Business:
  2. A. Bob Monette of Green Mountain Marathon met with the Board to confirm preparations for the marathon and ½-marathon to be held on October 16, starting at 9AM. The course will be up and back, beginning on South St., then going up West Shore Rd. to beyond the ferry and back. They expect a total of 500 runners and volunteers.  Use of the facilities (kitchen) at Folsom have not been confirmed yet
  3. B. David Roy met with the Board to update the current status of ARPA committee work. David explained that other municipalities are using their funds for municipal infrastructure/equipment/facilities. David will return to the October 10 meeting with results of the ARPA committee’s survey, after the Planning Commission reviews them and makes recommendations. David Carter stressed that there will be public hearings to gather input before the Selectboard makes specific recommendations and allocations of the funds.
  4. C. Mary Harwood met with the Board to discuss temporary assistance to the Town in managing grants until a possible future Town Administrator is able to take over. She will contact Zoning Administrator Martha Taylor-Varney and Treasurer Jim Julow to meet within the next couple of weeks to begin the process.
  5. D. The attending Board members signed a Northwest Regional Planning Commission Assistance Agreement for Highway Grants to assist the Town’s Highway Department in managing their grants.
  6. E. Peter Zamore explained that the loan for the Wastewater Feasibility Study is 100% forgivable if a future project is not built. The $48,020.00 loan agreement was signed y the attending members of the Selectboard. Peter anticipates a meeting soon with Wastewater Committee members and consultant Otter Brook Associates where recommendations for possible locations will be discussed.

 

  1. Administrative Assistant Report:
  2. A. See the written report filed with these minutes (Below on the website or in Town Hall).
  3. B. The Board asked that the Zoning Administrator send a letter supporting the Town of Milton’s site plan review application to relocate the entrance to Sandbar State Park on US RT 2.
  4. C. Chuck Hulse asked if VTrans would consider expanding the safety study of US RT 2 from Landon Rd. to RT 314, due to the numerous changes of speed throughout the length of RT 2 between the Milton/S. Hero line and RT 314. Martha will contact VTrans with the Board’s request.

 

  1. Old and Ongoing Business:
  2. The Board is considering creating a new position for a Town Administrator, who would be under the direction of the Selectboard. David Carter stressed the new position would help streamline the work of the Town, but also suggested that the position should have responsibility for grant administration, including researching available grants and writing grants.  The Board will review the job description and continue discussion at the October 10 meeting.
  3. There was discussion on the local options tax, approved by the voters in March. David has spoken with Sen. Mazza and Vermont League of Cities and Towns about options to implement the tax.  Chuck Hulse asked if there was a way to get the tax approved just for South Hero rather than waiting for a state-wide decision by the Legislature.  Investigating options for implementation will continue.

 

  1. Announcements and Communications:
  2. The Board discussed appointing a new representative to the Northwest Communications Union District. This will be added to the October 10, 2022, Selectboard agenda.

 

 

  1. Other Business:
  2. A. Chuck Hulse made a motion to sign order #23/07. Ross Brown seconded. All in favor.
  3. B. No update from the Town Clerk or Treasurer.
  4. C. Recreation Commission meets next on September 27 at the Town Office.
  5. Road Dept. Update – The Highway Dept. is finishing up ditching work on Kibbe Point Rd. The speed cart on loan from VTrans will be placed by the 40mph sign on RT 2 by the Apple Island golf course.  Ross Brown reported that repairs need to be made to the Town garage (rotted gables) and recommended that these repairs be made, and a metal roof added before the structure is painted.  He suggested the font remain white, but the rest of the structure be painted barn red.  No estimates yet on costs.
  6. Old Meeting House Update – David Carter reported that the committee has been talking to potential donors and will be mailing a fundraising letter in the next 2 weeks. There was discussion about a Front Porch Forum comment about the name of the Meeting House – whether White had been historically included in the name. David stated that there is nothing in historic documents that have ever referenced White in the name of the structure in South Hero records.  David also reported that he will have a copy of a memorandum of understanding (MOU) at the next meeting regarding obligations of all parties (Town and Granny’s Attic) in the event of future construction.
  7. F. ARPA – above under 5B.
  8. G. Wastewater Committee updates – above under 5E.

 

 

  1. Adjournment:

– Ross Brown made a motion to adjourn at 8:23 pm; second by Chuck Hulse.  All in favor.

 

 

 

 

Respectfully submitted, __________________________       Approved by, __________________________

Martha Taylor-Varney, ZA                                                David Carter, Chair

 

9-26-22

Sept. 28, 2022 DRB Agenda

by

TOWN OF SOUTH HERO

DEVELOPMENT REVIEW BOARD

September 28, 2022

 

Meeting to be held at the Town Office. Zoom Option Available.

Recurring Link for Zoom:  4th Wednesday of the Month Meeting ID – 849 2924 9458   Password: 699999

 

 

AGENDA

 

 

  1. Changes to the Agenda
  2. Public Input
  3. Setback waiver to build within the side setback – Michael and Beth Hopwood (23-13-SB031)
  4. Continue Conditional Use/Site Plan Review for a Municipal Facility – Town of South Hero (23-05-HR012)
  5. Old Business
  6. Review of Minutes
  7. Administrator’s Report
  8. Adjournment