Selectboard Minutes
Regular Meeting of April 10, 2017
South Hero Town Hall, Monday 7:00 PM
Board Members Present: Jonathan Shaw, Skip Brown (also Board Secretary), Anne Zolotas, David Carter,
George Rice
Board Members Not Present: none
Others Present: Sharon Roy, Town Clerk. Martha Taylor-Varney, Administrative Assistant. Also see sign in sheet.
1. Called to Order:
-The meeting was called to order by Chairman Shaw at 7:00 pm. Board introduced itself to the camera.
2. Adjustment to Agenda:
-Delete Champlain Islands Parent Center from “New Business”. They postponed.
3. Minutes:
– David Carter made a motion to accept the minutes of the meeting of March 27, 2017 as written. The motion was seconded, all in attendance so voted and the motion carried.
4. Public input:
A. David Hobbs researched putting a light near the entrance to the library, as the hours are now in the late afternoon into the evening. VEC will install a light at no charge, and will bill the Town approximately $31.00/month. There is a question if it can be on a timer so that it will not be on all night. More information to follow at the next meeting. He also discussed the Roy Marsh Trail. The State may renew the license with tighter restrictions. He will forward a copy of the draft license to the Board.
B. Jerry Robinson inquired about some past items discussed and what the outcomes are.
-White’s Beach: the Recreation Commission was charged with putting up signs about parking. Here is what was stated in the October 10, 2016 meeting: “George Rice made a motion to have the Recreation Commission install signs at White’s Beach saying “Parking for South Hero residents only”. The motion was seconded, all in attendance so voted, and the motion carried.” So now it is up to the Recreation Commission to purchase and install such signs.
-He also inquired about the intersection of Station and Tracy Roads. Here is what was stated in the October 10, 2016 minutes: “John Beaulac will find out if a traffic study is necessary to change the signs at the intersection of Station and Tracy Roads.” Jonathan will check with the Road Department and see what happened.
5. New Business:
A. The Selectboard Rules of Procedure as modified at the last meeting was discussed.
-George Rice made a motion to amend section D-1. from “The chair shall determine the final content of the agenda” to wording similar to: “Any Selectboard member can add anything to the agenda, providing it is within the time limit for posting”. The motion was seconded, George and David voted yes, the others voted no, so the motion did not carry.
-David Carter made a motion to adopt and sign the Selectboard Rules of Procedure. The motion was seconded, George Rice voted no, the others so voted and the motion carried.
B. A set of concrete stairs was donated to the Road Department. David Carter made a motion to install railings on the donated steps and have the Road Department install them at the rear of Town Hall. The motion was seconded, all in attendance so voted and the motion carried.
6. Administrative Assistant Report:
A. A written report was submitted. A hard copy with discussion points can be seen in Town Hall filed with these minutes or on www.southherovt.org.
7. Old and Ongoing Business:
A. South Street reconstruction project from Landon to Martin Roads updates: nothing new to report. It appears to be on schedule as outlined at the last meeting.
B. The Fire and Rescue emergency services building was discussed:
-The bond application is being worked on and needs to be submitted in May.
-Contract considerations between the Town and the Fire and Rescue squads needs to be worked out. David Carter read a draft of some points that he and George Rice have discussed. A hard copy with discussion points can be seen in Town Hall filed with these minutes or on www.southherovt.org.
8. Other Business:
A. Anne Zolotas made a motion to sign orders 17-21 and pay the bills associated with this order. The motion was seconded, all in attendance so voted and the motion carried.
B. Anne Zolotas made a motion to sign the liquor license renewal McKee’s Island Pub and Pizza for outside (porch) consumption. The motion was seconded, all in attendance so voted, and the motion carried. Anne Zolotas made a motion to sign the liquor license renewal for McKee’s Island Pub and Pizza for beer and wine. The motion was seconded, all in attendance so voted and the motion carried.
C. Anne Zolotas made a motion to have the Chair sign the Emergency Operations Plan as corrected. The motion was seconded, all in attendance so voted and the motion carried.
D. The “Model Public Records Inspection, Copying and Transmission Policy” template and the South Hero Personnel Policy and Rules were discussed. Some adjustments were discussed and a draft copy with the changes will be reviewed and possibly adopted at the next meeting.
E. The State sent a letter stating that the term for the Fire Warden is up in June. They indicated that the current Fire Warden Kim Julow may want to resign. She will be asked if she wants to continue and, if not, can she recommend someone to be assigned.
F. Skip Brown made a motion to sign the Annual Financial Plan for the Town Highway Department (to be submitted to State). The motion was seconded, all in attendance so voted and the motion carried.
9. Adjournment:
-David Carter made a motion to adjourn 9:00 pm. The motion was seconded, all in attendance so voted and the motion carried.
Respectfully submitted, Approved by,
_______________________________ ________________________________
Graham Brown Jonathan Shaw, Chair
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Administrative Officer’s Report to Selectboard April 10, 2017
Discussion Items:
1. Attended a Zoning Administrator’s Roundtable on St. Albans on April 5, 2017. The meeting was hosted by NRPC. Morning session on Residential and Commercial Energy Standards, presented by Efficiency Vermont. Afternoon session on Managing Development through the National Flood Insurance Program.
2. Received information from NRPC for training from the Emergency Management Institute in Emittsburg, Maryland re: Managing Floodplain Development through the Nat’l Flood Insurance Program. No charge for course, flight costs are reimbursed Into Reagan Nat’l or Baltimore/Washington). Only charge is $100 for food. One week course – Monday thru Friday. Couse schedule shows availability in May and December. Would like SB to consider the December dates.
3. 3 terms on the Planning Commission will expire on June 30. Sandy Gregg, Davis Roy, and Terry Delano have requested to be re-appointed.
4. Rec’d email re: $10.7 million inheritance from country of Lome-Togo. Seems suspicious 😉 but would certainly help with budget issues……
Planning Commission: Continuing to meet with NRPC for Development Regulations updates. Met April 5 and will meet again on April 19.
Development Review Board: 2 hearing on April 12 – Site Plan review for Apple Island Resort (with Alternate) and a request for variance.
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Emergency Services Building DRAFT
Financial reports of the fire department and rescue squad are part of their annual budget reviews by the select board prior to submission for town budget votes. The financial reports and budget requests should include information confirming they are in good standing as nonprofits (501c3 organizations) with the IRS, and a financial statement that reflects income from donations, and any insurance reimbursements to the rescue squad.
The emergency service building currently owned by the fire department (red building) and the rescue garage shall be considered town property and their future use or sale discussed in open select board meetings. First it will be considered if the properties can be valuable for future town use. If not usable, then if marketable, they will be placed for sale.
The South Hero Fire Department and South Hero Rescue Squad shall develop a memorandum of understanding which shall stand as an agreement on how the two organizations will use and maintain their shared Emergency Services Building. The agreement will be shared with the South Hero select board to ensure it covers all necessary maintenance and to satisfy concerns the agreement is fair and understood.
A lease between the South Hero Fire Department and South Hero Rescue with the town of South Hero may be developed to include covering costs of repairs, additions, renovations, maintenance and replacement of equipment. Utility and maintenance costs will be included in a separate annual budget line request for the Emergency Services Building. This may include any and all shared expenses.
Operational expenses of the Fire Department and Rescue Squad including equipment and training shall continue to be submitted as separate line items as two separate departments for their annual budget requests.